Increase Productivity with Paperless Approval and Payment Processing

Movies and comic strips have often used an image of a frazzled boss piling papers onto an employee’s desk, demanding that he “have those reports back on my desk by the next day morning.” In reality, as business demands increase, work becomes more efficient if a number of paperwork decreases.

Gone are the days of paper files shoved into cabinets lined up end to end in a basement. Instead, successful business owners are saving time and improving productivity by shifting internal processes in the direction of paperless enterprise content management and digital document management.

Though there are costs associated with switching to a paperless business, the benefits include: saving money, better-utilizing space, boosting productivity, keeping confidential information more secure, making documentation and information sharing easier and helping the environment. Here are some benefit of switching your accounting process to paperless process.

Accelerate AP and AR processing- Enable more timely payments and lower collection costs.

• Scan and capture information from multiple invoices at once.
• Automatically route invoices to multiple employees for review, approval and cheque processing.
• Audit activity throughout the A/P process to maximise productivity.
• Securely store invoices and related financial documentation for easy retrieval.

Demonstrate regulatory compliance-  Manage information access through a web-based administrative console.

• Limit access by user, role, folder, document and/or data field.
• Maintain round-the-clock visibility of who is accessing, printing or emailing financial records.
• Grant contractors and others read-only access to content, minimising the need for A/P staff to pull files and provide status updates.
• Help ensure compliance with DoD 5015.2-certified records management tools.

Integrate with ERP Systems- Facilitate information transfer between Laserfiche and existing accounting software.

• Reduce data entry with automatic lookups for vendor or invoice numbers.
• Access documents stored in Laserfiche directly from accounting applications.
• Transfer files from network directories, fax servers and more.
• Trigger invoicing review and approval from actions taken in PeopleSoft®, Microsoft® SharePoint® and other popular back-office systems.

Content from Laserfiche Solution with additional content from Tecres technologies

For free analysis of your Document Management System and a look at our DMS solution, you can contact us via our website at www.tecres.com.ng or send an email to enquiries@tecres.com.ng or call on (+234) 013427176, 08020619478