The Importance of HTML Meta Data to Organizations Social Branding

The history of search engine can't be completed without the mention of meta data. They are used to provide search engines with information about their websites using relevant meta elements placed inside the section of HTML page.The meta elements are title, description, keywords, author, etc. In another word, meta data are data about the data on a webpage. They are not visible on webpage when viewed on a browser, but it makes website machine parsable that is convenient readable format. Internet browsers use meta data to control how contents of a website are displayed or loaded. It encourages web content to make the best first impression possible.

Before now, search engines spiders used basically meta data information to determine website presence and rank it accordingly. As a result, website developers ensured that the meta tags were heavily stuffed with bloated keywords related or not. Search engines are now more sophisticated using algorithms based on the entire webpage content and not just the meta data.The relevance of meta data today is primarily to validate the relativity to content and site position.

Search engines crawls through billions of website on the internet and builds an index listing on it web servers. When a search is performed, the search engine crawls through the index and returns relevant answers to the query. The alternative method for search engine to find website is the quality of the page content. A high-quality content, what other user are saying about the website and how popular the website is (trend) are all alternative for search engines to find website. The reliability of an author can also be used to find website.

Nevertheless, the rest of the meta data may not be very important to search engine spiders as it were some years back, but the Title, Description and Keywords tags still shows up when a website is found. According to SurveyMonkey, it was discovered that 43.2% of people click on a given result due to well-articulated meta description. The description which can be termed website summary increases click through rate of a visitor to any website.

The clickable link information of a website is taken from the title tag. It also determines if a user will click a page or not even after it is discovered by the search engine algorithm.

In my conclusion, HTML meta data may not be important to search engines in finding a website, it is still relevant to visitors click through rate from the search result pool.

Top 5 Reasons Why You Should Choose Tecres Technologies

When it comes to running a business, home, or personal archive, proper document storage is not a luxury; it is a necessity. We at Tecres Technologies understand that with the growing concern for security in the country, storage of our most precious documents is high on everyone’s priorities. Here are a few reasons why you can trust Tecres as your go-to document storage facility.

High-level Document Storage Security

Securing files from multiple associations is no joke. That is why Tecres technologies use multiple forms of high-strength security for its document archives. These security precautions include automated robotic laser security, web surveillance (with client alert notification) and a humid state density controlled centre.

Highly Organised Active File Management

Active files may be powerful assets for a business. However, they can also be extremely time-consuming amidst their complexities. That is why Tecres is here to give you one less thing to worry about with its Active File Management service. This service handles each client with respect to where they are in their management stage.

Easy Record Management Compliance

A large worry for those who manage their files is maintaining business compliance. You don’t want to fall behind on behind on a payment simply because you forgot all about a bill floating around somewhere. That is where Record Management Compliance comes in. This department handles the specific details of keeping the records accurate, as well as federal/state/local regulations for your business.

Wide Range of Client Types

As mentioned earlier, document storage is necessary for multiple kinds of projects. The government, medical, financial, legal, and educational departments are just some of the clients that whose documents we store. Every client is handled with customised care for their specific organisation and their even more specific information.

Scan on Demand Convenience

This department provides optimum convenience for anyone who needs their files but is not able to pick them up. Our scan on demand service offers a fast and cost-effective delivery of your needed documents.


With Tecres’s varying forms of document organisation and care, they definitely will not disappoint your business needs.

Document Scanning for Educational Institution

Educational institution in Nigeria has a lot of papers that they have to file on a daily basis from student registration form to examination past question and teachers information. It is high time educational institution to upgrade technology by switching to paperless with the help of document scanning experts, TEcres Technologies.

Using its dedicated scanning facility and cutting edge document imaging equipment, Tecres Technologies offers document scanning services that are specially designed for the education sector. As well as providing an on-going service, a scan-on-demand solution for ‘pay as you go’ or on-demand scanning is also on offer, allowing each document to be digitised only when it is needed. No matter the budget restriction, educational institutions of all sizes can utilise the benefits of this latest technology in a low-cost way to create a more productive educational environment.

Julius Macaulay, Managing Director at Tecres Technologies said, “Any professional environment that relies on a large amount of physical documentation can have their workflows streamlined by storing these files digitally, and the benefits of document scanning in the education sector are endless.”

Julius continued, “We understand that budgets can often be limiting for educational facilities, which may hold some back from investing in digital archiving, what they may think is, an expensive document management solution. However, we believe that every business has the right to enjoy a revolutionised, more productive working environment, enabled by efficient document scanning. We urge any school, secondary or university that is looking to make the move to paperless to get in touch with us today, to discuss the options for document scanning for the education sector that are available.”
Tecres Technologies collects entire archives of paper documentation from each of its clients, to then be stored in its highly secure storage facility. Once digitised, files can either be kept safe with Tecres Technologies or destroyed responsibly.

Call Julius/Fidelis on 08020619478/08062539412 or Visit www.tecres.com.ng to know more on the different ways we can help you cost your storage cost.

Benefit of E-Archiving Your Documents

Document scanning has become one of the most talked about methods of keeping files safe and secure. A way to minimise clutter, improve staff efficiency and save money on costly storage, in this digital day and age, traditional forms of filing are rapidly becoming outdated.

E-archiving is one of the best ways to protect old documents and kick-start a business’ move towards digital technologies while meeting all relevant security protocols and company policies.

There’s no denying the world is racing towards a fully-digital future. The tangible benefits digitalisation offers for businesses cannot be underestimated. Yet many are still reluctant to make the switch through fear of the unknown. E-archiving offers up pure, workable benefits with no downsides, and the sooner companies realise this, the better off they’ll be – both in their pockets and throughout the business as a whole.

It’s estimated that office workers spend between five and 15% of their time reading information, but up to 50% of their time hunting for it. Yet sometimes, they never find what they are looking for; 7.5% of all documents get lost, while 3.5% of the remainder get misfiled. And all of this comes at a cost.

And it’s not just in their pocket that businesses can make a real difference.E-archiving and digitalisation really shows customers and staff alike how much they are committed to supporting a sustainable future.

CUT STORAGE COST WITH US AT TECRES TECHNOLOGIES.

Businesses hold onto thousands of pieces of paper and manual documents. And as time goes on, these accumulate until there are multiple filing cabinets overflowing with neglected, but important, files that rarely see the light of day. Easily destroyed, thrown away or lost, these documents not only take up valuable room and cost companies thousands in time spent looking for them, but they are also at very serious risk of the elements.
In Nigeria, where fire outbreak, flood, thefts and building collapsing are the order of the day how do you ensure your important and confidential business documents are kept safe when disaster strikes?
The only sure way to keep your documents safe is by turning to digital practices. Digitising your paper archive and current documents using a specialist scanner, however, will remove the need for storage facilities by enabling them to be stored on widely accessible clouds.

It is always worth backing these documents though as a secondary precaution. Although clouds are secure, if their server goes down, it will stop access which can hinder a businesses’ productivity for a time. Using a central server that is either located on or off site, however, will provide businesses with a secondary platform to access and store data and provide peace of mind. These are great for both large and small businesses as they are cost-effective to maintain, but there is always the risk that they can be damaged from outside elements. In order to combat this, some service providers store data on multiple servers housed at different geographic locations. So even if one of the servers is destroyed, your documents will still be safe as they are stored on other servers too.

The main benefit of backing up your documents digitally is that when you’re back in business, you can quickly recover your documents and resume operations which minimise disruption to both customers and employee.

Call Julius/Fidelis on 08020619478/08062539412 or Visit www.tecres.com.ng to know more on the different ways we can help you cost your storage cost.

Planning Your Digital and Hard-Copy Processes

Many businesses are finding themselves moving from hard copies to digital copies in a world that are becoming more and more technology-driven. Now with two types of mediums to handle, managing the information and documents can become a confusing and tedious task.

Besides the environmental benefits that a paperless document management system provides, one of the biggest draws to implementing a digital records system is the accompanying organisation and convenience.

Connecting your digital copies with your hard copies can be tricky when you first implement the hybridised system. There are three, initial concepts to keep in mind in order to keep your business running smoothly:

* Have a plan! Document the plan so that everyone in your organisation is well aware of the protocol.

* Stay organised! Don’t let bad habits make things more confusing for you in the future.

* Keep it simple! Try not to over-complicate your new system. After all, this is intended to make your life easier.

These concepts are fully explained below so that you can get on your way to a more efficient and organised office right away.

(1) Have a Plan

Once you make the constructive decision to adopt an electronic record storage system, you’ll want to thoughtfully plan out the process so that you can get the most out of your new protocol.

The most important way to reap the benefits of a digital record system is to keep everyone informed of the plan and document it well.

When using a hybridised system of electronic and physical document copies, be sure to plan which copies you will keep digital and which will continue to be used as hard-copies right from the beginning. A good way to make this decision is to only keep hard copies when it is an absolute requirement, whether by legal requirements or company policy.

Once you decide which types of files are to be converted and/or kept digital and which types of files are to remain hard-copies, clearly document this so that all employees are educated on this distinction.

Also be sure to maintain a proper procedure for documenting whether a file is in a digital or physical form in order to stay organised.

Some other things to consider when creating your plan include:

* Which employees have access to which files
* Keeping your plan simple and easy to follow
* Spotting any faults in your plan early so that you can quickly make changes before they worsen into larger problems

(2) Stay Organized

With a proper plan in place, the next thing to remember (especially in the beginning of implementing a new system) is to stay organised.

Make sure that your plan is rigorously followed in the beginning to develop proper habits for your employees in the future.

One way to ensure your plan is being carried out properly and productively is to perform periodic checks on the system to make sure everything is still organised and easy to use.

(3) Keep It Simple

Simplicity is the key to organisation and efficiency when beginning a new record storage system. You adopted a new document management structure to make your life easier, so don’t overcomplicate things!

First and foremost, ensure your initial plan is easy to follow and understand.

Additionally, make sure your system is working to make your company perform more efficiently. If you are not seeing results, consider revising your plan or contacting your provider to optimise how your storage system is operating.

Choosing the Right Electronic Record Storage System

Deciding on the proper electronic record storage system will depend on your organisation’s needs.

Business who require regular access to their documents will work best with a hybridised system. This service entails offsite storage facilities being used to keep the physical files that are rarely used along with the regularly used files kept in the office and implementing an electronic storage database for files that can be kept digitally.

For companies who do not require physical copies of documents, transitioning to a fully electronic document management system is definitely a viable option.

Tecres Technologies Is Your Document Management Solution, call Julius/Fidelis on 08020619478/08062539412 or Visit www.tecres.com.ng

Top Reasons You Should Implement Document Scanning In 2017

The days of storing paper documents and records are quickly coming to an end. More and more companies are using document scanning to convert paper records to digital. There’s a lot of great reasons to consider document scanning and utilising a cloud management system to organise your office and keep your files safe and secure.
If your company is a holdout in moving to digitising their documents here are 10 reasons to get scanning.
1) Get Your Business Ready for the Future
In the past documents have been stored in a variety of formats. Some have fallen out of favour such as microfiche and microfilm. These records must now be converted a second time to digital format. Digital records can be converted to any new format with software in moments.

2) Increase Security and Protect Your Business
step up security minimise risk on DMS systems through document scanningPrivacy laws including HIPAA and FACTA require a business to keep control over its private information. With electronic documents, it is easier to maintain control. This is because you can focus security all the way down to the document level and access can be changed instantly as job functions change or employees leave. You can also track what each employee looks at and/or accesses.

3) Comply With All Disclosure Laws
Legal disclosure laws require a business to quickly find all relevant documents requested. This process tends to be a lot easier when you have the ability to send electronic documents.

4) Get Back On Your Feet Quickly With Easy-to-Use Disaster Recovery
Disaster Recovery Plan, Drip involves DMS systems, backup, and document scanningWhat would be the consequences of losing all of your records? Most businesses only have one copy of their company records and store that on site.
This puts you at risk for burglary, flood and fire.  Scanned documents can be backed up to a remote server on a regular basis and really help solidify your disaster recovery plan.

5) Collaborate With Coworkers and Vendors Quickly & Easily
Document scanning allows teams to work on projects across geographic areas. Company records can be accessed, modified, and uploaded simultaneously by everyone in the office, providing valuable information to your employees whenever they need it.

6) Go Green
Cut back on paper and ink for printing. Electronic records also require less energy to store than climate controlled records storage facilities.

7) Cloud Services Make It Easier to Distribute Files Anywhere
Data recovery and backup are streamlined with cloud services and document scanningAvoid the trouble of finding a record, making a copy and then sending it through the mail or FedEx.
Remote employees and partners also have access to document near instantly with email.  This is a big advantage for medical offices that are bombarded with requests from patients.

8) Increase Efficiency In Your Document Management Processes
Employees waste a great deal of time looking for records. They can be at their desk or in the official company records. Electronic records are easily found via search functions- and don’t require time to file after they are used.

9) Reduce The Space Paper Documents Take Up In Your Office and File Room
Millions of scanned documents can be stored in a server. To store a similar number of paper documents would require rooms and rooms.

10) Save Time & Money in the Short and Long Term
Save time and moneyThe last but definitely most important reason for document scanning is saving money. Cut your storage costs, the number of employees needed to maintain and retrieve records and improve everyone’s productivity. Whether you choose to do it yourself, or you are looking for a professional scanning company to help you digitise your office, our experts are here to help!

Let a professional, secure company and staff take the hassle out of your records scanning project. Call Julius/Fidelis on 08020619478/08062539412 or Visit www.tecres.com.ng

10 Signs Your Company Needs a New Document Management System

Not all document management solutions are created equal. There's an abundance of products on the market designed to help organisations manage their information—but it can be hard to tell which ones are the most effective for businesses. Because of this, companies sometimes end up with systems that don't support their full spectrum of document management needs.

Here are some indicators that you need might to replace your document management solution:

1. There is a significant amount of manual work required for document capture. 

Document capture doesn't need to be painstaking work. If your capture software doesn't provide a level of automation that greatly reduces or eliminates the amount of manual sorting, data entry and exceptions processing you have to do, it's probably time to take a look at an alternative or consider adding an advanced capture solution to your current ECM platform.

2. There is a low success rate for classification. 

Document management products that provide scanning or capture functionality and promise automatic classification are extremely appealing to businesses because of the expectation that they will eliminate the need to pre-sort documents. However, not all of these classification engines have the same level of effectiveness. If your software is averaging low rates of document recognition, you need to find a better solution. 

3. The system doesn't provide efficient accessibility options. 

There are two aspects to this point. One is that the right information needs to be easily accessible to the proper personnel without them having to jump through hoops. The other is that the system's security needs to be able to keep information from getting into the wrong hands. The best way to make sure both of these are taken care of is through secure user roles, which allow access to specific items based on permission settings.

4. The system is difficult to use, which has led to poor adoption rates. 

A solution is useless unless your organisation takes advantage of it. If this isn't happening in your company, you need to assess if poor adoption is due to the product being too difficult to use, outdated or ineffective. If so, start looking for a more efficient solution.

5. There is no search function or it is not effective. 

Search is an essential element of document management. Your document management solution should include a document capture application that transforms scanned images into searchable documents, as well as a document repository that supports quick, easy searches for the information you need. 

6. It is unable to scale throughout the enterprise, or it is very difficult and costly to do so.

Sometimes companies acquire a solution specific to a certain department or pain point. This is understandable when there is an obvious problem that needs to be solved within an organisation. Trouble arises when the organisation is ready to expand the solution throughout the enterprise and the software is not conducive to such a change. While the solution might have worked for its original purpose, it's now time to make a change that will benefit the organisation as a whole.

7. Configuration is time-consuming and requires professional assistance. 

While no one expects the entire office to know how to configure and make changes to the document management system, making minor adjustments shouldn't require sending for reinforcements in the form of billable hours. If your system is so complex that it's costing you more in support than it's saving you, it's time to find a simpler solution.

8. The system does not support integration with your databases or other applications. 

Standalone applications simply don't cut it in today's world. Businesses need to be able to leverage their existing assets in order to get the best return on their investments and run their business in the most efficient way possible. Your capture program and ECM system should both support integration with your company's databases and scanning/MFP/fax devices.

9. Regulatory requirements are not being met. 

Whether your organisation needs to adhere to HIPAA, FINRA, DoD requirements or other regulations, you need a document management system that helps you remain compliant. If your solution doesn't provide the appropriate security features for compliance, it's time to find one that does.

10. It doesn't offer business process/workflow automation. 

While there are many reasons for implementing document management in your company, one obvious benefit is the ability to streamline processes and make your business more efficient. If your current solution isn't meeting those expectations, you should consider looking for one that will truly help optimise your processes and increase efficiency throughout the organisation.

Ready to take the first step to acquiring a more effective document management solution? Contact TECRES for details on our advanced document capture offerings and find out how our robust range of automation tools can improve your business.